Privacy Policy

Privacy Policy for Worcestershire Ambassadors

1. Introduction 

Worcestershire Ambassadors (“we”, “us”, or “our”) is committed to protecting the privacy and security of personal information. This privacy policy explains how we collect, use, and share information about our members and visitors in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Personal Data We Collect 

We collect and process various types of personal data, including but not limited to: 

Name and contact details

  1. Membership information
  2. Donation history
  3. Event attendance and participation records
  4. Preferences and interests related to our activities

3. Use of Personal Data 

Your personal data is used to: 

  1. Manage your membership and provide member benefits
  2. Process donations and support fundraising efforts
  3. Organise and facilitate events and activities
  4. Communicate with you about our services and causes
  5. Comply with legal obligations and protect our legal rights.

4. Sharing Personal Data 

We may share your personal data with third parties when necessary for the purposes of managing memberships, organising events, or as required by law. We ensure all third parties respect the security of your personal data and comply with the UK GDPR.

5. Data Retention 

We retain personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

6. Your Rights 

Under the UK GDPR, you have rights including:

  1. Access – You can request access to your personal data
  2. Correction – You can request correction of inaccurate personal data 
  3. Erasure – You can request erasure of your personal data
  4. Objections – You can object to processing of your personal data.

7. Cookies 

Our website uses cookies to improve user experience and analyse website traffic. We will obtain your consent to use cookies where required by law.

8. Changes to This Policy 

We may update this privacy policy from time to time by publishing a new version on our website. We encourage you to review this policy periodically.

9. Contact Us 

If you have any questions about this privacy policy or our treatment of your personal data, please write to us by email ( or through our website contact form.

This privacy policy is designed to be compliant with the UK GDPR and reflects the operations of a not-for-profit membership organisation. However, it is important to customise the policy further based on the specific practices and needs of Worcestershire Ambassadors. It is also advisable to seek legal advice to ensure full compliance with data protection laws.

Credit – This document was created using a template from SEQ Legal ( and has been adapted by Worcestershire Ambassadors to meet the specific requirements of not-for-profit membership organisations in the UK.